Request for Expressions of Interest (REOI) of One National Financial Management Consultant (FM Consultant) Based in PCO/MOI
|Type of Employment||:||Full Time|
|Published Date||:||Mar 16, 2021|
|Close Date||:||Mar 30, 2021|
The Royal Government of Cambodia (RGC) through the Ministry of Economy and Finance has received a Credit from International Development Associate (IDA) to fund the Livelihood Enhancement and Association of the Poor (LEAP) Project. The project is a 5- year funded by the World Bank with IDA Credit number 5960-KH with the project code P153591. The project has a total budget of SDR 15,100,000, approximately USD 20,170,000 and became effective on May 26, 2017 and has a closing date of November 30, 2022. The project development objective (PDO) is to improve access of poor and vulnerable households in selected communities to financial services, opportunities for generating income, and small-scale infrastructure, and to provide immediate and effective response in case of an eligible crisis or emergency. This would be achieved through the: (a) establishment of self-help groups (SHGs), savings and credit groups, producer groups, agricultural cooperatives and other peoples groups/organizations; (b) provision of capacity building and training to beneficiaries to improve their income generation opportunities; (c) establishment of private sector linkages to improve and expand market opportunities; and (d) identification and provision of community-based social and economic infrastructure to help improve livelihood and economic productivity of the poor.
The key beneficiaries of the project would be the ID Poor and vulnerable households in the target 47 communes and 13 Sangkats in Siem Reap Province and Phnom Penh Capital, respectively.
The project is divided into four components. These are:
- Component 1: Improving Livelihoods for Rural Poor and Vulnerable Households
- Component 2: Improving Livelihoods for Urban Poor and Vulnerable Households
- Component 3: Project Management, Coordination, and Monitoring &Evaluation
- Component 4: Contingent Emergency Response
The organizational structure of the project involves government implementing agencies oversight by a Project Coordination Office (PCO) located in the Ministry of Interior (MoI), and two Sub-Management Team (SMT) located at Siem Reap and Phnom Penh Capital Hall with Khan and Commune/Sangkat level facilitators. MAFF/GDA will be the technical Implementing Agency (IA) responsible for the agriculture livelihood support for beneficiaries in Siem Reap Province.
The Project Coordination Office (PCO) supports and facilitates executing agencies in their component implementation, and is responsible for project management and coordination, procurement and finance, reporting and communicating with the World Bank and key stakeholders.
The National Finance Management Consultant will work closely with the Finance Unit to (a) support the Finance unit in maintaining accurate project financial data and in monitoring budget implementation of each department/ entity; (b) assist the LEAP Finance unit with the establishment and smooth implementation of project financial managements, policy and procedures including budgeting, accounting, internal controls, funds flows, financial reporting and auditing arrangements; (c) assist LEAP Finance unit with capacity building and strengthening financial management capacities of the finance team in order to fulfill the financial management and accounting functions effectively and efficient manner and help SMTs and implementing agencies to adhere/ comply with the approved FM manual; and (d) provide other support services including budget monitoring, disbursements of fund from the World Bank and prepare financial reporting.
FM and accounting tasks for the position are include:
- Maintain an updated accounting of the Project’s expenditures by working closely with the PCO-LEAP Accounting staff in charge of the Peachtree accounting system;
- Ensure that journal entries to the computerized accounting system are accurate in terms of classification by category, by components, by sub-components, by implementing units and by budget codes;
- Maintain contract payment registers for goods, works and services and ensure accuracy of entries at all times;
- Maintain cash advance registers for advance payments and fixed assets register, which the assets have been procured from the project proceeds;
- Prepare/ generate the Statement of Expenditures or Summary sheet and assist the PCO-LEAP Accounting Officer in preparing the Withdrawal Application for the DA replenishment and other disbursement of funds from the World Bank;
- Assist the LEAP Finance unit in preparation of the annual budget and work plan and provide monitoring the implementation of LEAP budget execution by keep tracking each budget request and compare it against the approved activity budget;
- Prepare monthly budget performance report for each implementing department and a consolidated monthly LEAP budget performance report;
- Assist the LEAP FU Officer to carry out month-end accounts reconciliation – subsidiary registers against the General Ledger particularly for the following accounts: Designated Account, cash advance, civil works payments, goods payment, remuneration, reimbursable payments to consultants, and this rule and procedures shall be implemented by all concerned entities of LEAP expenditures;
- Ensure the prompt liquidation of cash advances by monitoring cash advance register and ensure due dates of liquidation and providing reminders to relevant departments and staff;
- Assist the PCO-LEAP Finance unit in reviewing Petty Cash replenishments and reporting from implementing entities;
- Prepare periodic Unaudited Interim Financial Report (IFR) and other reports to be submitted to PCO-MOI, MEF and WB;
- Assist in the Finance Officer in collaboration with internal auditors including providing information requested, discuss any issues and findings with the internal auditors, help implementing any agreed recommendations as a matter of priority;
- Assist the Chief of Finance and Finance Officer in preparation of the project account for audit, including preparation of draft annual project financial statements, pre- audit arrangement, during the audit, and post audit arrangements;
- Provide on the job-training/ mentoring to the Government finance staff working for the project as part of the knowledge and skills transfer;
- Promote and help strengthening compliance of internal control activities, control of soft expenditures, and managing project assets,
- Perform other tasks as may be requested by the Chief of Finance and Finance Officer and or project director and manager;
- The consultant is expected to work extra hour after business times and willing to travel to remote areas when necessary; and Prove to be well-developed planning and organizational skills to execute multiple works in short time frames.
KEY MINIMUM QUALIFICATIONS REQUIRED
- At lease Master Degree in Accounting or Financial Management;
- At least 10-year working experience in accounting and financial management system;
- At least 5-year working experience in the field of finance and accounting disciplines with development partners (bilateral and multi-lateral agencies);
- Have good knowledge of MEF’s standard operating procedures, financial management manual for all externally financed projects/programs in Cambodia;
- Familiar with computerized accounting software and its operation;
- Good knowledge on international accounting standards, cash basis of accounting and demonstrated ability to apply those standards to financial operations and activities;
- Experience in designing, developing chart of accounts, and implementing and operating computerized financial management systems and reporting systems;
- Strong accounting skills and have knowledge of the Government new Chart of Accounts and the Law on Taxation of the Kingdom of Cambodia;
- Good written English communication skills to deliver complex technical documents, reports, papers and recommendations to the project;
- Evidence of capacity building experience, i.e. on-the-job training for counterpart staff/peers; and
- Computer literate with a, thorough knowledge of the standard computer programs such as MS-Word, MS-Excel, Ms-PowerPoint, Email and Internet etc.
How to Apply
- The Ministry of Interior (MOI) invites expressions of interest from qualified and experienced candidates to undertake the above mentioned services which are further detailed in the Terms of Reference for the assignments. The Consultants will be selected in accordance with the World Bank’s Consultant Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers dated January 2011, revised July 2014.
- In submitting their expressions of interest, Candidates must provide their updated curriculum vitae, indicating professional skills, academic qualifications, and experience in similar assignments, along with the names of at least three (3) referees with contact information (e-mail address, telephone or fax numbers).
- Interested candidates can request for the detailed Terms of Reference (in English) for the assignment from the address below during office hours from 8:00 to 12:00 and from 13:30 to 17:30 hours, Monday through Friday, except the government public holidays.
- Expressions of interests must be submitted to the address below no later than March 30, 2021 (before 17:30 hours). Only short-listed candidates will be invited for interview and contract negotiation.
Attention: Mr. Heanh Bunna, chief of procurement of LEAP project. Address: Ministry of Interior’s Department of Integrity and Governance (DIG), #275, Preah Norodom Boulevard, Tonle Bassac, Chamkamon, Phnom Penh, Cambodia. Email: [email protected] and copy to [email protected]
For more detail about this position, please read TOR in attached file