Request for Expressions of Interest (REOI of One National Procurement Consultant Based in PCO/MO
|Type of Employment
|May 12, 2021
|May 26, 2021
The Royal Government of Cambodia (RGC) through the Ministry of Economy and Finance has received a Credit from International Development Associate (IDA) to fund the Livelihood Enhancement and Association of the Poor (LEAP) Project. The project is a 5- year funded by the World Bank with IDA Credit number 5960-KH with the project code P153591. The project has a total budget of SDR 15,100,000, approximately USD 20,170,000 and became effective on May 26, 2017 and has a closing date of November 30, 2022. There are National Procurement Consultant a above will be based in Project Coordination Office (PCO), Ministry of Interior’s Department of Integrity and Governance (DIG), #275, Preah Norodom Boulevard, Tonle Bassac, Chamkamon, Phnom Penh, and responsible for providing professional assistance to PCO- LEAP to implement, coordinate, and monitor project procurement activities under the project in accordance with the agreed and applicable procurement procedures, guidelines, and the financing agreement of the project. In doing so, he/she must work in close consultation and cooperation with PCO staff, and all concerned entities of LEAP.
The project development objective (PDO) is to improve access of poor and vulnerable households in selected communities to financial services, opportunities for generating income, and small-scale infrastructure, and to provide immediate and effective response in case of an eligible crisis or emergency. This would be achieved through the: (a) establishment of self-help groups (SHGs), savings and credit groups, producer groups, agricultural cooperatives and other peoples groups/organizations; (b) provision of capacity building and training to beneficiaries to improve their income generation opportunities; (c) establishment of private sector linkages to improve and expand market opportunities; and (d) identification and provision of community based social and economic infrastructure to help improve livelihood and economic productivity of the poor.
II- OBJECTIVE OF THE ASSIGNMENT
The NPC will be based in Project Coordination Office (PCO), Ministry of Interior (MOI), and responsible for providing professional assistance to PCO of LEAP to implement, coordinate, and monitor project procurement activities under the project in accordance with the agreed and applicable procurement procedures, guidelines, and the financing agreement of the project. In doing so, he/she must work in close consultation and cooperation with PCO staff, and all concerned entities of LEAP. The NPC will work under the supervision and guidance of the Chief of procurement unit of PCO-LEAP.
III- SCOPE OF THE CONSULTING SERVICES
National Procurement Consultant (NPC) will work closely with the Chief of Project Procurement /Procurement Officer and other relevant staff in all project, procurement and contract management aspects related to the project’s operations. This will include, but not be limited to the following:
1. Assist PCO-MOI and SMTs in identifying the procurement requirement and provide necessary inputs for the procurement plan, including procurement to be done by PRC, BEC and CEC/LEAP. The Procurement Plan will include contract packaging, cost estimates & delivery time (of goods, works and consultant services), procurement methods, WB prior/post review arrangements, and key procurement processing dates until completion of each contract;
2. Assist PCO-MOI in updating the Procurement Plan and applying Systematic Tracking of Exchange in Procurement (STEP) for the project;
3. Assist PCO-MOI and SMTs in preparing the project’s necessary procurement documents for goods and works including the preparation of Invitation for Bid advertisements, bidding/Request for Quotation documents, organizing and conducting bid openings, evaluation reports, obtaining the necessary clearances (from the Procurement Review Committee (PRC), BEC and CEC/LEAP, and No Objection Letters from the IDA where required, arranging for the contract signing, and distribution to appropriate authorities;
4. Assist PCO-MOI and SMTs in preparing procurement documents for consultant services including the preparation of requests for Expressions of interest (EOI) advertisements, evaluation of EOIs and shortlisting, liaising with technical teams on the preparation of terms of reference, preparation of request for proposal documents, proposal evaluations, preparation of draft contracts, obtaining the necessary clearances from the PRC, , BEC and CEC/LEAP and the IDA where required, assisting in contract negotiations, arranging for the contract signing, and distribution to appropriate authorities;
5. Assist PCO-MOI and SMTs in ensuring that all procurement is carried out in accordance with the agreed procedures, including the Financing Agreement for the project; the World Bank/IDA Procurement and Consultants Guidelines; Government SOP and Procurement Manual for Externally Assisted Program/Project, as applicable;
6. Assist PCO-MOI and SMTs in monitoring the timeliness of the procurement and delivery of goods, works, and services in accordance with the approved Procurement Plan, the Project Implementation Action Plan, and contracts between PCO-MOI and contractors, suppliers, and consultants; include field monitoring to check the actual status of each contract and prepare field report to LEAP management.
7. Assist PCO-MOI and SMTs in ensuring that a proper filing/record keeping system is established for the procurement to be done by PCO-MOI and SMTs. Maintain a contracts register with updated key procurement information of all contracts procured under the Project. For these purposes, the WB’s Systematic Tracking in Exchanges of Procurement and the Procurement Tracking Form included in the government SOP/PM shall be used.
8. Provide guidance to involving Ministry staff to enable them to successfully carry out activities relating to procurement (i.e., preparation of technical specifications, terms of reference, among others);
9. Review of the existing procurement system of the agencies in the Project, identifying gaps and shortcoming, and recommending specific improvements for increasing efficiency, transparency and accountability in the administration, management and monitoring of the procurement within the Project to enable procurement to be carried out effectively;
10. Assist the LEAP project to translate the Procurement Document from English Khmer-English when required.
11. Provision of assistance to the sub-national levels in the preparation of the procurement documents.
12. Assist the LEAP and technical staff in procurement process following the LEAP PIM, CSF PIM.
13. Collaborate with other concerned units where necessary to ensure smooth procurement process and contract management;
14. Other tasks as may be assigned and/ or delegated by the Chief of procurement unit and Director of the Project
Minimum Key Qualifications:
The minimum qualifications required for these post as follows:
1. Bachelor’s degree in related fields such procurement, law, business/finance, administration or civil engineering etc.
2. At least 10 years of procurement experience in carrying out public procurement of goods, works and consultant services.
3. Have demonstrated professional experience with donor financed projects in the areas of procurement management. Experience with procurement under the World Bank–financed projects is given a preference.
4. Familiarity with World Bank Procurement Procedures, Policy and Guidelines for Consultants’ Services, Goods and Civil Works will be an advantage.
5. Familiarity with RGC’s SOP, Procurement Manual and Standard Bidding Documents for Externally finance. Projects will be an advantage.
6. Proficiency in English (written and oral communication) skills to deliver complex technical documents, reports, papers and recommendations to the project.
7. Proven ability and experience in providing training and transferring procurement knowledge to project staff as needed to effectively manage the project procurement processes
8. Computer literate with a, thorough knowledge of the standard computer programs such as MS-Word, MS Excel, Ms-PowerPoint, MS-Project, Email and Internet etc.
How to Apply
4. The Ministry of Interior (MOI) invites expressions of interest from qualified and experienced candidates to undertake the above-mentioned services which are further detailed in the Terms of Reference for the assignments. The Consultants will be selected in accordance with the World Bank’s Consultant Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers dated January 2011, revised July 2014.
5. In submitting their expressions of interest, Candidates must provide their updated curriculum vitae, indicating professional skills, academic qualifications, and experience in similar assignments, along with the names of at least three (3) referees with contact information (e-mail address, telephone, or Telegram numbers).
6. Interested candidates can request for the detailed Terms of Reference (in English) for the assignment from the address below during office hours from 8:00 to 12:00 and from 13:30 to 17:30 hours, Monday through Friday, except the government public holidays or or Email: [email protected], website: https://leapcambodia.org.
7. Expressions of interests must be submitted to the address below no later than May 26, 2021 (before 17:30 hours). Only short-listed candidates will be invited for interview and contract negotiation.
Attention: Mr. Heanh Bunna, chief of procurement of LEAP project. Address: Ministry of Interior’s Department of Integrity and Governance (DIG), #275, Preah Norodom Boulevard, Tonle Bassac, Chamkamon, Phnom Penh,
Cambodia. Email: [email protected] and copy to [email protected]